Telecommunication Items Procurement via SCMS Portal

The SCMS portal streamlines procurement processes for telecommunication items, ensuring proper documentation and workflow efficiency. This presentation outlines the PR creation process, logistic request procedures, and GRN documentation, emphasizing the importance of departmental collaboration and approval workflows. Each department must raise requests through the portal for transparency and accountability in procurement and logistics management.

Purpose of PR Creation via SCMS Portal

• Ensures proper documentation for all procurement requests
• Standardizes the approval workflow from HOD to SCM department
• Tracks request status and maintains accountability
• Facilitates efficient procurement processes for telecom items
• Reduces manual errors and improves transparency

Logistic Request Form Usage

• Used for dispatching previously arrived warehouse items to sites
• Departments raise requests via the portal for HOD review
• HOD approves quantities before SCM initiates the process
• Applies to return requests for excess, broken, or scrap items
• Ensures proper tracking of inventory movements

Goods Receipt Note (GRN) Process

• Created by SCM for physical count requests
• Includes item descriptions and quantities
• Submitted by the warehouse for verification
• Requester inspects orders to confirm accuracy
• Finalizes documentation for procurement records

Departmental Collaboration

• Each department must raise requests through the portal
• HOD reviews and approves requests before SCM action
• SCM initiates procurement workflow post-approval
• Ensures all requests follow standardized procedures
• Promotes accountability and transparency

Return Request Procedures

• Follows the same portal-based workflow as new requests
• Includes excess, broken, or scrap items
• Requires HOD and SCM approval
• Ensures proper documentation for returns
• Maintains inventory accuracy

GRN Verification Process

• SCM creates GRN for physical counts
• Warehouse submits GRN for verification
• Requester inspects items to confirm accuracy
• Ensures proper documentation of received goods
• Finalizes procurement records

For any clarifications or notes about the portal, please reach out directly. Share this presentation with your teams to enhance understanding of the processes. Commitment to these procedures ensures efficient procurement and logistics management. Thank you for your attention and cooperation.